How to Respond to Negative Patient Reviews

Brian Koenig

By Brian Koenig

Marketing Specialist

Published March 23, 2016
Updated January 4, 2023

3 min read

Maintaining your digital reputation is essential to the ongoing success of your practice. Prospective patients rely on online reviews now more than ever, sidestepping practices that are overflowing with negative online feedback.

Whether we like it or not, online reviews impact user behavior – substantially. In fact, nearly 80 percent of consumers trust online reviews as much as personal recommendations. This is why knowing how to handle negative online feedback, while promoting positive feedback, is an integral part of your online marketing efforts.

Before discussing how to handle negative patient reviews, first ask yourself a few questions:

  • Do I have any online reviews, and if so, do I know where to find them?
  • Am I promoting positive reviews by reaching out to satisfied patients?
  • Am I responding to negative feedback with thoughtful responses?
  • Am I seeking improvement based on patient feedback?

Avoid Negative and Promote Positive Online Reviews

As they say, the best defense is a great offense. Avoiding negative reviews altogether is, of course, ideal. The best way to do so is to maintain open lines of communication with your patients. If a patient doesn’t feel like they’re being heard, or their expectations went unfulfilled, an online rant may seem like the perfect medium for revenge.

As a chiropractor, and business owner, public scrutiny can evoke anger and resentment. But when a patient vents about your practice, consider what they’re feeling. Use their criticism as a way to identify any overlooked problems.

When searching for online feedback, prospective patients look at your overall star rating. Positive online reviews will help overshadow the negative ones. This is why you should encourage satisfied patients to share their experiences on third-party review sites like Yelp and Google. By building a lengthy résumé of favorable reviews, you’ll nudge poor feedback down the chain.

How to Respond to Negative Feedback

SEO Before WebsiteCriticism is a part of doing business. A thoughtful response should be as well. The worst thing you can do is to simply do nothing. Tackling complaints in a personal manner shows that you are aware of your patients’ concerns and that you have their best interests at heart.

Providing a thoughtful response, with a calculated approach, goes a long way. If you’ve received a negative review, follow these three steps:

  1. Don’t panic! A negative review of your practice can be stressful. But the occasional bad review is often seen as an outlier if all your other reviews are glowing. Some say that a negative review actually increases the believability of your positive reviews.
  2. Respond with a thoughtful, non-emotional response that acknowledges the patient’s concerns. In addition, let them know you will be contacting them to resolve the matter.
  3. Take the discussion offline. Make the discussion personal by contacting the reviewer via phone for a one-on-one conversation.

If all goes well, the patient may decide to remove the review altogether. If they don’t, all is not lost. Prospective patients will at least see your response, which shows that you are a practitioner who takes patient concerns to heart.

Spend Less Time Chasing Patient Reviews

One way to get ahead of negative reviews is to use our Get Reviews service. This reputation management platform includes the most important review sites on your Perfect Patients dashboard so that you can request and respond to online reviews instead of going to multiple review sites. With Get Reviews, some parts of the review process can even be automated to save time, all with HIPAA compliant programs. This program even integrates with many chiropractic EHR systems.

Curious about how you can spend less time marketing and more time helping patients? Reach out! We’d love to hear about your business and see what we can do to bring more people into chiropractic care.